|
1 |
1 These General Rules of conferences,
assemblies and meetings of the Union
(hereinafter referred to as "these General
Rules") shall apply to conferences, assemblies
and meetings of the International
Telecommunication Union (hereinafter referred to
as "the Union"). In the event of inconsistency
between a provision of these General Rules and a
provision of the Constitution or the Convention,
the latter instruments shall prevail. |
2 |
2 Meetings of a Sector, other than
conferences or assemblies, may adopt working
procedures which are compatible with those
adopted by the competent conference or assembly
of the Sector in question. In the event of
inconsistency between those working procedures
and a provision of these General Rules, the
latter shall prevail. |
3 |
3 These General Rules shall apply without
prejudice to the amendment provisions contained
in Article 55 of the Constitution and in Article
42 of the Convention. |
CHAPTER I - General
Provisions Regarding Conferences and Assemblies
1.-
Invitation to plenipotentiary conferences when
there is an inviting government |
4 |
1 The precise place and the exact dates of
the conference shall be fixed in accordance with
the provisions of Article 1 of the Convention,
following consultations with the inviting
government.
|
5 |
2
1) One year before the date of opening of
the conference, the inviting government shall
send an invitation to the government of each
Member State. |
6 |
2) These invitations may be sent directly or
through the Secretary-General or through another
government. |
7 |
3 The Secretary-General shall invite as
observers the organizations, agencies and
entities referred to in Article 23 of the
Convention.
|
8 |
4
1) The replies of the Member States must
reach the inviting government at least one month
before the date of opening of the conference and
should include whenever possible full
information on the composition of the
delegation. |
9 |
2) These replies may be sent directly to the
inviting government or through the
Secretary-General or through another government. |
10 |
3) The replies of the organizations, agencies
and entities referred to in Article 23 of the
Convention must reach the Secretary-General one
month before the opening date of the conference.
|
2 Invitation to radiocommunication
conferences when there is an inviting government
|
11 |
1 The precise place and exact dates of the
conference shall be fixed in accordance with the
provisions of Article 3 of the Convention,
following consultations with the inviting
government. |
12
PP-06 |
2
1) Subject to the
relevant provisions of Article 24 of the
Convention, the provisions of Nos. 5 to 10 above
shall apply to radiocommunication conferences. |
13 |
2) Member States
should inform the Sector Members of the
invitation they have received to participate in
a radiocommunication conference. |
14
PP-06 |
3
1) The inviting
government, in agreement with or on a proposal
by the Council, may notify the international
organizations other than those referred to in
Nos. 269A to 269D of the Convention which may be
interested in sending observers to participate
in the conference. |
15 |
2) The interested
international organizations referred to in
No. 14 above shall send an application for
admission to the inviting government within a
period of two months from the date of
notification. |
16 |
3) The inviting
government shall assemble the requests and the
conference itself shall decide whether the
organizations concerned are to be admitted. |
3 Invitation to radiocommunication
assemblies, world telecommunication
standardization assemblies and telecommunication
development conferences when there is an
inviting government
|
17 |
1 The precise place and exact dates of each
assembly or conference shall be fixed in
accordance with the provisions of Article 3 of
the Convention, following consultations with the
inviting government. |
18 |
2 One year before the date of the opening of
the assembly or conference, the
Secretary-General, after consultation with the
Director of the Bureau concerned, shall send an
invitation to: |
19 |
a) the administration of each Member
State;
|
20 |
b) the Sector Members concerned;
|
21 |
c) the organizations and agencies
referred to in the relevant provisions of
Article 25 of the Convention.
|
22 |
3 The replies must reach the
Secretary-General at least one month before the
date of opening of the assembly or conference
and should, whenever possible, include full
information on the composition of the delegation
or representation.
|
4 Procedure for convening or cancelling
world conferences or assemblies at the request
of Member States or on a proposal of the Council
|
23 |
1 The procedures to be applied for convening
a second world telecommunication standardization
assembly in the interval between successive
plenipotentiary conferences and fixing its
precise place and exact dates or for cancelling
the second world radiocommunication conference
or the second radiocommunication assembly are
set forth in the following provisions. |
24 |
2
1) Any Member State
wishing to have a second world telecommunication
standardization assembly convened shall so
inform the Secretary-General, indicating the
proposed place and dates of the assembly. |
25 |
2) On receipt of
similar requests from at least one-quarter of
the Member States, the Secretary-General shall
inform immediately all Member States thereof by
the most appropriate means of telecommunication,
asking them to indicate, within six weeks,
whether or not they agree to the proposal. |
26 |
3) If a majority of
the Member States, determined in accordance with
No. 47 of the Convention, agree to the proposal
as a whole, that is to say, if they accept the
proposed place and dates, the Secretary-General
shall so inform immediately all Member States by
the most appropriate means of telecommunication. |
27 |
4) If the proposal
accepted is for an assembly elsewhere than at
the seat of the Union, the Secretary-General,
with the assent of the government concerned,
shall take the necessary steps to convene the
assembly. |
28 |
5) If the proposal
as a whole (place and dates) is not accepted by
the majority of the Member States determined in
accordance with No. 47 of the Convention, the
Secretary-General shall inform the Member States
of the replies received, requesting them to give
a final reply on the point or points under
dispute within six weeks of receipt. |
29 |
6) Such points
shall be regarded as adopted when they have been
approved by a majority of the Member States,
determined in accordance with No. 47 of the
Convention. |
30 |
3
1) Any Member State
wishing to have a second world
radiocommunication conference or a second
radiocommunication assembly cancelled shall so
inform the Secretary-General. On receipt of
similar requests from at least one-quarter of
the Member States, the Secretary-General shall
inform immediately all Member States thereof by
the most appropriate means of telecommunication,
asking them to indicate, within six weeks,
whether or not they agree to the proposal. |
31 |
2) If a majority of
the Member States, determined in accordance with
No. 47 of the Convention, agrees to the
proposal, the Secretary-General shall so inform
immediately all Member States by the most
appropriate means of telecommunication and the
conference or assembly shall be cancelled. |
32 |
4 The procedures indicated in Nos. 25 to 31
above, with the exception of No. 30, shall also
be applicable when the proposal to convene a
second world telecommunication standardization
assembly or to cancel a second world
radiocommunication conference or a second
radiocommunication assembly is initiated by the
Council. |
33 |
5 Any Member State wishing to have a world
conference on international telecommunications
convened shall propose it to the Plenipotentiary
Conference; the agenda, precise place and exact
dates of such a conference shall be determined
in accordance with the provisions of Article 3
of the Convention.
|
5 Procedure for convening regional
conferences at the request of Member States or
on a proposal of the Council
|
34 |
In the case of a regional conference, the
procedure described in Nos. 24 to 29 above shall
be applicable only to the Member States of the
region concerned. If the conference is to be
convened on the initiative of the Member States
of the region, it will suffice for the
Secretary-General to receive concordant requests
from a quarter of the total number of Member
States in that region. The procedure described
in Nos. 25 to 29 above shall also be applicable
when the proposal to convene such a conference
is initiated by the Council.
|
6 Provisions for conferences and
assemblies when there is no inviting government
|
35 |
When a conference or an assembly is to be
held without an inviting government, the
provisions of Sections 1, 2 and 3 above shall
apply. The Secretary-General shall take the
necessary steps to convene and organize the
conference or assembly at the seat of the Union,
after agreement with the Government of the Swiss
Confederation.
|
7 Change in the place or dates of a
conference or an assembly
|
36 |
1 The provisions of Sections 4 and 5 for
convening a conference or assembly shall apply,
by analogy, when a change in the precise place
and/or exact dates of a conference or assembly
is requested by Member States or is proposed by
the Council. However, such changes shall only be
made if a majority of the Member States
concerned, determined in accordance with No. 47
of the Convention, have pronounced in favour. |
37 |
2 It shall be the responsibility of any
Member State proposing a change in the precise
place or exact dates of a conference or assembly
to obtain for its proposal the support of the
requisite number of other Member States. |
38 |
3 Where the issue arises, the
Secretary-General shall indicate, in the
communication referred to in No. 25 above, the
probable financial consequences of a change in
the place or dates, as, for example, when there
has been an outlay of expenditure in preparing
for the conference or assembly at the place
initially chosen.
|
8 Time-limits and conditions for
submission of proposals and reports to
conferences
|
39 |
1 The provisions of this section shall apply
to the Plenipotentiary Conference, world and
regional radiocommunication conferences and
world conferences on international
telecommunications. |
40 |
2 Immediately after the invitations have been
despatched, the Secretary-General shall ask
Member States to submit, at least four months
before the start of the conference, their
proposals for the work of the conference. |
41 |
3 All proposals the adoption of which will
involve amendment of the text of the
Constitution or the Convention or revision of
the Administrative Regulations must carry
references identifying by their marginal numbers
those parts of the text which will require such
amendment or revision. The reasons for the
proposal must be given, as briefly as possible,
in each case. |
42 |
4 Each proposal received from a Member State
shall be annotated by the Secretary-General to
indicate its origin by means of the symbol
established by the Union for that Member State.
Where a proposal is made jointly by more than
one Member State the proposal shall, to the
extent practicable, be annotated with the symbol
of each Member State. |
43 |
5 The Secretary-General shall communicate the
proposals to all Member States as they are
received. |
44
PP-06 |
6 The Secretary-General shall assemble and
coordinate the proposals received from Member
States and shall communicate them to Member
States as they are received, but in any case at
least two months before the opening of the
conference, making them available by electronic
means. Elected officials and staff members of
the Union, as well as those observers that may
attend conferences in accordance with the
relevant provisions of the Convention, shall not
be entitled to submit proposals. |
45 |
7 The Secretary-General shall also assemble
reports received from Member States, the Council
and the Sectors of the Union and recommendations
by conferences and shall communicate them to
Member States, along with any reports by the
Secretary-General, at least four months before
the opening of the conference. The reports shall
also be made available by electronic means. |
46 |
8 Proposals received after the time-limit
specified in No. 40 above shall be communicated
to all Member States by the Secretary-General as
soon as practicable, and made available by
electronic means. |
47 |
9 The provisions of this chapter shall apply
without prejudice to the amendment provisions
contained in Article 55 of the Constitution and
in Article 42 of the Convention. |
CHAPTER II - Rules
of Procedure of Conferences, Assemblies and Meetings
9 Order of seating
|
48 |
At meetings of the conference, delegations
shall be seated in the alphabetical order of the
French names of the Member States represented.
|
10 Inauguration of the conference
|
49 |
1
1) The inaugural
meeting of the conference shall be preceded by a
meeting of the heads of delegation in the course
of which it shall prepare the agenda for the
first plenary meeting and make proposals for the
organization, chairmanships and
vice-chairmanships of the conference and its
committees, taking into account the principles
of rotation, geographical distribution, the
necessary competence and the provisions of No.
53 below. |
50 |
2) The chairman of
the meeting of heads of delegation shall be
appointed in accordance with the provisions of
Nos. 51 and 52 below. |
51 |
2
1) The conference
shall be opened by a person appointed by the
inviting government. |
52 |
2) When there is no
inviting government, it shall be opened by the
oldest head of delegation. |
53 |
3
1) The chairman of
the conference shall be elected at the first
plenary meeting; generally, the chairman shall
be a person nominated by the inviting
government. |
54 |
2) If there is no
inviting government, the chairman shall be
chosen, taking into account the proposal made by
the heads of delegation at the meeting described
in No. 49 above. |
55 |
4 The first plenary meeting shall also: |
56 |
a) elect the vice-chairmen of the
conference;
|
57 |
b) set up the conference committees and
elect their respective chairmen and
vice-chairmen;
|
58 |
c) designate the conference secretariat,
in accordance with No. 97 of the Convention;
the secretariat may be reinforced, in case
of need, by staff provided by the
administration of the inviting government.
|
11 Powers of the chairman of the
conference
|
59 |
1 The chairman, in addition to the other
prerogatives conferred upon the chairman under
these Rules of Procedure, shall open and close
the meetings of the Plenary Meeting, direct the
deliberations, ensure that the Rules of
Procedure are applied, give the floor to
speakers, put questions to the vote, and
announce the decisions adopted. |
60 |
2 The chairman shall have the general
direction of all the work of the conference, and
shall ensure that order is maintained at plenary
meetings. The chairman shall rule on motions of
order and points of order and, in particular,
shall be empowered to propose that discussion on
a question be postponed or closed, or that a
meeting be suspended or adjourned. The chairman,
if finding it appropriate to do so, may also
decide to postpone the convening of a plenary
meeting. |
61 |
3 It shall be the duty of the chairman to
protect the right of each delegation to express
its opinion freely and fully on the point at
issue. |
62 |
4 The chairman shall ensure that discussion
is limited to the point at issue, and may
interrupt any speaker who departs therefrom and
request such speakers to confine their remarks
to the subject under discussion.
|
12 Setting up of committees
|
63 |
1 The Plenary Meeting may set up committees
to consider matters referred to the conference.
These committees may in turn set up
subcommittees. Committees and subcommittees may
set up working groups. |
64 |
2 Subcommittees and working groups shall be
set up when necessary. |
65 |
3 Subject to the provisions of Nos. 63 and 64
above, the following committees shall be set up: |
12.1 Steering Committee
|
66 |
a) This committee
shall normally be composed of the chairman of
the conference or meeting, who shall be its
chairman, the vice-chairmen of the conference
and the chairmen and vice-chairmen of
committees.
|
67 |
b) The Steering
Committee shall coordinate all matters connected
with the smooth execution of work and shall plan
the order and number of meetings, avoiding
overlapping wherever possible in view of the
limited number of members of some delegations.
|
12.2 Credentials Committee
|
68 |
A plenipotentiary conference, a
radiocommunication conference or a world
conference on international telecommunications
shall appoint a credentials committee, the
mandate of which shall be to verify the
credentials of delegations to these conferences.
This committee shall report on its conclusions
to the Plenary Meeting within the time specified
by the latter.
|
12.3 Editorial Committ ee
|
69 |
a) The texts
prepared in the various committees, which shall
be worded as far as possible in their definitive
form by these committees, taking account of the
views expressed, shall be submitted to an
editorial committee charged with perfecting
their form without altering the sense and, where
appropriate, with combining them with those
parts of former texts which have not been
altered.
|
70 |
b) The texts shall
be submitted by the Editorial Committee to the
Plenary Meeting, which shall approve them, or
refer them back to the appropriate committee for
further examination.
|
12.4 Budget Control Committee
|
71 |
a) At the opening of each conference, the
Plenary Meeting shall appoint a budget
control committee to determine the
organization and the facilities available to
the delegates, and to examine and approve
the accounts for expenditure incurred
throughout the duration of the conference.
In addition to the members of delegations
who wish to participate, this committee
shall include a representative of the
Secretary-General, of the Director of the
Bureau concerned, and, where there is an
inviting government, a representative of
that government.
|
72 |
b) Before the budget approved by the
Council for the conference is exhausted, the
Budget Control Committee, in collaboration
with the secretariat of the conference,
shall present an interim statement of the
expenditure to the Plenary Meeting. The
Plenary Meeting shall take this statement
into account in considering whether, in view
of the progress being made, a prolongation
of the conference after the date when the
approved budget will be exhausted is
justified.
|
73 |
c) At the end of each conference, the
Budget Control Committee shall present a
report to the Plenary Meeting showing, as
accurately as possible, the estimated total
expenditure of the conference, as well as an
estimate of the costs that may be entailed
by the execution of the decisions taken by
such conference.
|
74 |
d) After consideration and approval by
the Plenary Meeting, this report, together
with the observations of the Plenary
Meeting, shall be transmitted to the
Secretary-General for submission to the
Council at its next ordinary session.
|
13 Composition of committees
|
13.1 Plenipotentiary conferences
|
75
PP-06 |
Subject to No. 66 of these General Rules,
committees shall be composed of the delegates of
Member States. Unless otherwise decided by the
plenary meeting, the observers referred to in
Nos. 269A to 269E of the Convention shall be
authorized to attend such committees, with the
exception of the steering, credentials, budget
control and editorial committees. |
13.2 Radiocommunication conferences and
world conferences on international
telecommunications
|
76
PP-06 |
1 Subject to No. 66 of these General Rules,
committees of radiocommunication conferences
shall be composed of the delegates of Member
States. Unless otherwise decided by the plenary
meeting, the observers referred to in Nos. 278,
279, 280 and, as appropriate, 282 of the
Convention shall be authorized to attend such
committees, with the exception of the steering,
credentials, budget control and editorial
committees. |
76A
PP-06 |
2 Subject to No. 66 of these General Rules,
committees of world conferences on international
telecommunications shall be composed of the
delegates of Member States. Unless otherwise
decided by the plenary meeting, the observers
referred to in Nos. 278 and 279 of the
Convention and observers of Sector Members shall
be authorized to attend such committees, with
the exception of the steering, credentials,
budget control and editorial committees. |
77
PP-06 |
(SUP) |
13.3 Radiocommunication assemblies,
world telecommunication standardization
assemblies and telecommunication development
conferences
|
78
PP-06
|
In addition to delegates of Member States and
representatives of any entity or organization
included in the relevant list referred to in No.
237 of the Convention, the committees of
radiocommunication assemblies, of world
telecommunication standardization assemblies and
of telecommunication development conferences,
with the exception of the steering, budget
control and editorial committees, may be
attended by the observers referred to in Article
25 of the Convention.
|
14 Chairmen and vice-chairmen of
subcommittees
|
79 |
The chairman of each committee shall propose
to the committee the choice of the chairmen and
vice-chairmen of the subcommittees which may be
set up.
|
15 Summons to meetings
|
80 |
Plenary meetings and meetings of committees,
subcommittees and working groups shall be
announced in good time in the meeting place of
the conference.
|
16 Proposals
presented before the
opening of the
conference
|
81 |
Proposals presented before the opening of the
conference shall be allocated by the Plenary
Meeting to the appropriate committees set up in
accordance with Section 12 above. Nevertheless,
the Plenary Meeting itself shall be entitled to
deal with any proposal.
|
17 Proposals or amendments presented
during the conference
|
82 |
1 Proposals or amendments presented after the
opening of the conference shall be delivered to
the chairman of the conference, to the chairman
of the appropriate committee or to the
secretariat of the conference for publication
and distribution as conference documents. |
83 |
2 No written proposal or amendment may be
presented unless signed by the head or deputy
head of the delegation concerned. In the absence
of the head and deputy head of delegation, any
delegate who is authorized by the head of the
delegation to act on behalf of the head of the
delegation shall be able to sign any proposal or
amendment. |
84 |
3 The chairman of the conference or of a
committee, a subcommittee or a working group may
at any time submit proposals likely to
accelerate the debates. |
85 |
4 Every proposal or amendment shall give, in
precise and exact terms, the text to be
considered. |
86 |
5
1) The chairman of
the conference or the chairman of the
appropriate committee, subcommittee or working
group shall decide in each case whether a
proposal or amendment submitted during a meeting
shall be made orally or presented in writing for
publication and distribution in accordance with
No. 82 above. |
87 |
2) The texts of all
major proposals to be put to the vote shall be
distributed in good time in the working
languages of the conference, in order that they
may be studied before discussion. |
88 |
3) In addition, the
chairman of the conference, on receiving
proposals or amendments referred to in No. 82
above, shall refer them to the appropriate
committee or to the Plenary Meeting as the case
may be. |
89 |
6 Any authorized person may read, or may ask
to have read, at a plenary meeting any proposal
or amendment they have submitted during the
conference, and shall be allowed to explain
their reasons therefor.
|
18 Conditions required for discussion of
or decision or vote on any proposal or amendment
|
90 |
1 No proposal or amendment may be discussed
unless it is supported by at least one other
delegation when it comes to be considered. |
91 |
2 Each proposal or amendment duly supported
shall be submitted for discussion and thereafter
for decision, if necessary by a vote.
|
19 Proposals or amendments passed over
or postponed
|
92 |
When a proposal or an amendment has been
passed over or when its examination has been
postponed, the delegation sponsoring it shall be
responsible for seeing that it is considered
later.
|
20 Rules for debates in plenary meetings
|
20.1 Quorum
|
93 |
For a valid decision to be taken at a plenary
meeting, more than half of the delegations
accredited to the conference and having the
right to vote must be present or represented at
the meeting. This provision applies without
prejudice to any provision in the Constitution
or the Convention requiring a special majority
for the adoption of any amendment thereto. |
20.2 Order of debates
|
94 |
1) Persons desiring to speak must first
obtain the consent of the chairman. As a general
rule, they shall begin by announcing in what
capacity they speak. |
95 |
2) Speakers must express themselves slowly
and distinctly, separating their words and
pausing as necessary in order that everybody may
understand their meaning. |
20.3 Motions of order and points of
order
|
96 |
1) During debates, any delegation may, when
it thinks fit, submit a motion of order or raise
a point of order, which shall at once be settled
by the chairman in accordance with these Rules
of Procedure. Any delegation may appeal against
the chairman’s ruling, which shall however stand
unless a majority of the delegations present and
voting are against it. |
97 |
2) A delegation submitting a motion of order
shall not, during its speech, discuss the
substance of the matter in question. |
20.4 Priority of motions of order and
points of order
|
98 |
The motions and points of order mentioned in
No. 96 above shall be dealt with in the
following order: |
99 |
a) any point of order regarding the
application of these Rules of Procedure,
including voting procedures;
|
100 |
b) suspension of a meeting;
|
101 |
c) adjournment of a meeting;
|
102 |
d) postponement of debate on the matter
under discussion;
|
103 |
e) closure of debate on the matter under
discussion;
|
104 |
f) any other
motions of order or points of order that may be
submitted, in which case it shall be for the
chairman to decide the relative order in which
they shall be considered.
|
20.5 Motion for suspension or
adjournment of a meeting
|
105 |
During the discussion of a question, a
delegation may move that the meeting be
suspended or adjourned, giving reasons for its
proposal. If the proposal is seconded, the floor
shall be given to two speakers to oppose the
suspension or adjournment and solely for that
purpose, after which the motion shall be put to
the vote. |
20.6 Motion for postponement of debate
|
106 |
During discussion of any question, a
delegation may move that the debate be postponed
for a stated period. Once such a proposal has
been made, any discussion thereon shall be
limited to no more than three speakers not
counting the person submitting the proposal, one
for the motion and two against, after which the
motion shall be put to the vote. |
20.7 Motion for closure of debate
|
107 |
A delegation may at any time move that
discussions on the point at issue be closed. In
such cases the floor shall be given to not more
than three speakers, one for the motion and two
against, after which the motion shall be put to
the vote. If the motion succeeds, the chairman
will immediately call for a vote on the point at
issue. |
20.8 Limitation of speeches
|
108 |
1) The Plenary Meeting may, if necessary,
decide how many speeches any one delegation may
make on any particular point, and how long they
may last. |
109 |
2) However, as regards questions of
procedure, the chairman shall limit the speaking
time allowed to a maximum of five minutes. |
110 |
3) When a speaker has exceeded the time
allowed, the chairman shall notify the meeting
and request the speaker to conclude briefly. |
20.9 Closing the list of speakers
|
111 |
1) During the debate, the chairman may rule
that the list of speakers wishing to take the
floor be read. The chairman shall add the names
of other delegations which indicate that they
wish to speak and may then, with the assent of
the meeting, rule that the list be closed.
Nevertheless, as an exceptional measure, the
chairman may if finding it appropriate to do so
rule that a reply may be made to any previous
statement, even after the list of speakers has
been closed. |
112 |
2) The list of speakers having been
exhausted, the chairman shall declare discussion
on the matter closed. |
20.10 Questions of competence
|
113 |
Any question of competence that may arise
shall be settled before a vote is taken on the
substance of the matter under discussion. |
20.11 Withdrawal and resubmission of a
motion
|
114 |
The author of a motion may withdraw it before
it is put to a vote. Any motion, whether amended
or not, which has been withdrawn from debate may
be resubmitted or taken up by the author of the
amendment or by another delegation.
|
21 Voting
|
21.1 Definition of a majority
|
115 |
1) A majority shall consist of more than half
the delegations present and voting. |
116 |
2) In computing a majority, delegations
abstaining shall not be taken into account. |
117 |
3) In case of a tie, a proposal or amendment
shall be considered rejected. |
118 |
4) For the purpose of these Rules of
Procedure, a "delegation present and voting"
shall be a delegation voting for or against a
proposal. |
21.2 Non-participation in voting
|
119 |
Delegations which are present but do not take
part in a particular vote or expressly state
they do not wish to take part shall not be
considered as absent, for the purpose of
determining a quorum as defined in No. 93 above,
nor as abstaining for the purpose of applying
the provisions of No. 121 below. |
21.3 Special majority
|
120 |
In cases concerning the admission of new
Member States, the majority described in Article
2 of the Constitution shall apply. |
21.4 Abstentions of more than fifty per
cent
|
121 |
When the number of abstentions exceeds half
the number of votes cast (for, against,
abstentions), consideration of the matter under
discussion shall be postponed to a later
meeting, at which time abstentions shall not be
taken into account. |
21.5 Voting procedures
|
122 |
1) The voting procedures are as follows: |
123 |
a) by a show of hands as a general rule
unless a roll call under b) or secret ballot
under c) has been requested;
|
124 |
b) by a roll call in the alphabetical
order of the French names of the Member
States present and entitled to vote:
|
125 |
1 if at least two delegations, present and
entitled to vote, so request before the
beginning of the vote and if a secret ballot
under c) has not been requested, or |
126 |
2 if the procedure under a) shows no clear
majority; |
127 |
c) by a secret
ballot, if at least five of the delegations
present and entitled to vote so request before
the beginning of the vote.
|
128 |
2) The chairman shall, before commencing a
vote, observe any request as to the manner in
which the voting shall be conducted, and then
shall formally announce the voting procedure to
be applied and the issue to be submitted to the
vote. The chairman shall then declare the
beginning of the vote and, when the vote has
been taken, shall announce the results. |
129 |
3) In the case of a secret ballot, the
secretariat shall at once take steps to ensure
the secrecy of the vote. |
130 |
4) Voting may be conducted by an electronic
system if a suitable system is available and if
the conference so decides. |
21.6 Prohibition of interruptions once
the vote has begun
|
131 |
No delegation may interrupt once a vote has
begun, unless to raise a point of order in
connection with the way in which the vote is
being taken. The point of order cannot include
any proposal entailing a change in the vote that
is being taken or a change in the substance of
the question put to the vote. Voting shall begin
with the chairman’s announcement that the voting
has begun and shall end with the chairman’s
announcement of its results. |
21.7 Reasons for votes
|
132 |
The chairman shall authorize any delegations
which so request to give the reasons for their
vote, after the vote has been taken. |
21.8 Voting on parts of a proposal
|
133 |
1) When the author of a proposal so requests,
or when the meeting thinks fit, or when the
chairman, with the approval of the author, so
proposes, that proposal shall be sub-divided and
its various sections put to the vote separately.
The parts of the proposal which have been
adopted shall then be put to the vote as a
whole. |
134 |
2) If all the sections of a proposal are
rejected, the proposal shall be regarded as
rejected as a whole. |
21.9 Order of voting on concurrent
proposals
|
135 |
1) When there are two or more proposals on
any one matter, they shall be put to the vote in
the order in which they were presented, unless
the meeting decides to the contrary. |
136 |
2) After each vote, the meeting shall decide
whether or not the following proposal shall be
voted on. |
21.10 Amendments
|
137 |
1) Any proposal for modification consisting
only of a deletion from, an addition to, or a
change in, a part of the original proposal shall
be considered an amendment. |
138 |
2) Any amendment to a proposal accepted by
the delegation submitting the proposal shall at
once be embodied in the original proposal. |
139 |
3) No proposal for modification shall be
regarded as an amendment if the meeting
considers it to be incompatible with the
original proposal. |
21.11 Voting on amendments
|
140 |
1) When an amendment to a proposal is
submitted, a vote shall first be taken on the
amendment. |
141 |
2) When two or more amendments to a proposal
are submitted, the amendment furthest from the
original text shall be put to the vote first; if
this amendment does not obtain the support of
the majority, of the remaining amendments, that
furthest from the proposal shall then be put to
the vote and the same procedure shall be
followed until a subsequent amendment gains the
support of the majority; if all the amendments
submitted have been considered and none has
gained a majority, the unamended proposal shall
be put to the vote. |
142 |
3) If one or more amendments are adopted, the
proposal thus amended shall then be put to the
vote. |
21.12 Repetition of a vote
|
143 |
1) In the committees, subcommittees or
working groups of a conference or a meeting, a
proposal, a part of a proposal or an amendment
which has already been decided by a vote within
one of the committees, subcommittees or working
groups may not be put to the vote again within
the same committee, subcommittee or working
group. This shall apply irrespective of the
voting procedure chosen. |
144 |
2) In plenary meetings, a proposal, a part of
a proposal or an amendment shall not be put to
the vote again unless: |
145 |
a) the majority of
the Member States entitled to vote so request,
and
|
146 |
b) the request for
a repetition of the vote is made at least one
full day after the vote has been taken. This
period shall not apply on the last day of a
conference or other meeting.
|
22 Rules for debates and voting
procedures in committees and subcommittees
|
147 |
1 The chairmen of all committees and
subcommittees shall have powers similar to those
conferred by Section 11 above on the chairman of
the conference. |
148 |
2 The provisions of Section 20 above for the
conduct of debates in the Plenary Meeting shall
also apply to the discussions in committees and
subcommittees, except in the matter of the
quorum. |
149 |
3 The provisions of Section 21 above shall
also apply to votes taken in committees and
subcommittees.
|
23 Minutes of plenary meetings of
plenipotentiary conferences, radiocommunication
conferences and world conferences on
international telecommunications
|
150 |
1 The minutes of plenary meetings of the
above-mentioned conferences shall be drawn up by
the secretariat of the conference, which shall
ensure that they are distributed to delegations
as early as possible, and in any event not later
than five working days after each meeting. |
151 |
2 After the minutes have been distributed,
delegations may submit in writing to the
secretariat of the conference any corrections
they consider to be justified; this shall be
done in the shortest possible time. This shall
not prevent them from presenting amendments
orally during the meeting at which the minutes
are approved. |
152 |
3
1) As a general
rule, the minutes shall contain only proposals
and conclusions, together with the principal
arguments on which they are based, presented in
terms as concise as possible. |
153 |
2) However, any
delegation shall have the right to require the
insertion in the minutes, either summarized or
in full, of any statement it has made during the
debates. In this case, the delegation should, as
a general rule, announce this at the beginning
of its statement in order to facilitate the work
of the reporters and must itself hand in the
text to the secretariat of the conference within
two hours after the end of the meeting. |
154 |
4 The right accorded in No. 153 above
regarding the insertion of statements in the
minutes shall in all cases be used with
discretion. |
24 Reports of plenary meetings of
radiocommunication assemblies, world
telecommunication standardization assemblies,
telecommunication development conferences,
committees and subcommittees
|
155 |
2 Plenary meetings of the above-mentioned
assemblies and conferences and committees and
subcommittees may prepare any interim reports
they deem necessary and, if circumstances
warrant, they may submit, at the end of their
work, a final report recapitulating in concise
terms the proposals and conclusions resulting
from the studies entrusted to them.
|
25 Approval of minutes of plenary
meetings of plenipotentiary conferences,
radiocommunication conferences and world
conferences on international telecommunications,
and reports
|
156 |
1
1) As a general
rule, at the beginning of each plenary meeting
of the above-mentioned conferences the chairman
shall inquire whether there are any comments on
the minutes of the previous meeting. The minutes
shall be considered approved if no amendments
have been handed in to the secretariat and no
objection is made orally. Otherwise, the
appropriate amendments shall be made in the
minutes. |
157 |
2) Any interim or
final report must be approved by the Plenary
Meeting, committee or subcommittee concerned. |
158 |
2
1) The minutes of
the last plenary meetings of the above-mentioned
conferences shall be examined and approved by
the chairman.
|
26 Numbering
|
159 |
1 The numbers of the chapters, articles and
paragraphs of the texts subjected to revision
shall be preserved until the first reading in
the Plenary Meeting. The passages added shall
bear provisionally the number of the last
preceding paragraph in the original text, with
the addition of "A", "B", etc. |
160 |
2 The final numbering of the chapters,
articles and paragraphs shall normally be
entrusted to the Editorial Committee after their
adoption at the first reading but may, by a
decision of the Plenary Meeting, be entrusted to
the Secretary-General.
|
27 Final approval
|
161 |
The texts of the final acts of a
plenipotentiary conference, a radiocommunication
conference or a world conference on
international telecommunications shall be
considered final when they have been approved at
the second reading in the Plenary Meeting.
|
28 Signature
|
162 |
The texts of the final acts approved by the
conferences referred to in No. 161 above shall
be submitted for signature, in the alphabetical
order of the Member States’ names in French, to
the delegates provided with the powers defined
in Article 31 of the Convention.
|
29 Relations with the press and the
public
|
163 |
1 Official releases to the press about the
work of the conference shall be issued only as
authorized by the chairman of the conference. |
164 |
2 The press and the public may, to the extent
practicable, be present at conferences in
accordance with the guidelines approved by the
meeting of heads of delegations referred to in
No. 49 above and with the practical arrangements
made by the Secretary-General. The presence of
the press and the public shall in no way disturb
the normal conduct of the work of the meeting. |
165 |
3 Other meetings of the Union shall not be
open to the press and the public, unless the
meeting in question decides otherwise.
|
30 Franking privileges
|
166 |
During the conference, members of
delegations, representatives of Member States of
the Council, members of the Radio Regulations
Board, senior officials of the General
Secretariat and of the Sectors of the Union
attending the conference and the staff of the
secretariat of the Union seconded to the
conference shall be entitled to postal,
telegram, telephone and telex franking
privileges to the extent arranged by the host
government in agreement with the other
governments and recognized operating agencies
concerned. |
CHAPTER III-
Election Procedures
167 |
These election procedures shall apply to the
election of the Secretary-General, the Deputy
Secretary-General and the Directors of the
Bureaux of the Sectors, to the election of the
members of the Radio Regulations Board, and to
the election of the Member States which are to
serve on the Council, in accordance with
Articles 8 and 9 of the Constitution.
|
31 General rules on election procedures
|
168 |
1) At least six months prior to the opening
of the conference, the Secretary-General shall
invite Member States to submit candidatures. |
169 |
2) Each candidature shall be accompanied by
the curriculum vitae of the candidate, with the
exception of candidatures for the election of
Member States to the Council. |
170 |
3) Candidatures must reach the
Secretary-General not later than 23.59 hours
(Geneva time) on the twenty-eighth day prior to
the conference. That date shall be stated in the
invitation sent by the Secretary-General. |
171 |
4) Candidatures shall be published as
conference documents as soon as they have been
received by the Secretary-General. |
172
PP-06
|
5) Elections shall begin on the fourth
calendar day of the conference. |
173 |
6) Elections shall be held in the following
order: 1) Secretary-General, Deputy
Secretary-General and Directors of the Bureaux
of the Sectors, 2) members of the Radio
Regulations Board and 3) Member States of the
Council. |
174 |
7) Elections shall be held by secret ballot. |
175 |
8) Elections should preferably be held using
an electronic system when a suitable system is
available and if the conference does not decide
otherwise. |
176 |
9) Whenever ballot papers are used, before
proceeding to the vote, one teller for each
region shall be designated by the chairman of
the conference from among the delegations
present. The chairman of the conference shall
hand them the list of delegations entitled to
vote and the list of candidates. |
177 |
10) Provisions relating to the right to vote
and proxy votes are given in the Convention.
|
32 Specific rules of procedure for the
election of the Secretary-General, the Deputy
Secretary-General and the Directors of the
Bureaux of the Sectors
|
178 |
1)
a) Elections shall
be carried out in three stages, as follows:
first, the election of the Secretary-General;
second, the election of the Deputy
Secretary-General; and third, the election of
the Directors of the Bureaux of the Sectors. The
election of the Deputy Secretary-General shall
only start upon completion of the election of
the Secretary-General. The election of the
Directors of the Bureaux shall only start upon
completion of the election of the Deputy
Secretary-General. |
179 |
b) If there is only
one candidate for the post of Secretary-General
or for the post of Deputy Secretary-General,
elections shall be carried out in two stages:
first, the election of the Secretary-General and
Deputy Secretary-General, and then the election
of the Directors of the Bureaux of the Sectors.
The second group of elections shall only start
upon completion of the first group of elections. |
180 |
2) The same candidate may not stand for
election to more than one post. |
181 |
3) Before proceeding to the elections
pertaining to each stage, each delegation
entitled to vote shall receive: |
182 |
a) a list of the
posts included in the stage, bearing the names
of all candidates in French alphabetical order,
together with the names of the Member States
which have nominated the candidates; or
|
183 |
b) when ballot
papers are used to hold the elections, a
separate ballot paper for each of the posts
included in the stage, bearing the names of all
candidates in French alphabetical order,
together with the names of the Member States
which have nominated the candidates.
|
184 |
4) Each delegation should indicate the
candidate it supports: |
185 |
a) by electronic
means; or
|
186 |
b) when ballot
papers are used to hold the elections, on its
ballot paper by means of an "X" in the box
against the name of that candidate.
|
187 |
5) Any candidate obtaining the majority (see
No. 115 above) shall be elected. |
188 |
6) Blank ballot papers shall be considered as
abstentions. Ballot papers with more than one
box marked, or bearing any mark other than an
"X" inside a box, or bearing any mark whatsoever
outside the boxes, shall be considered as
invalid and shall not be counted. In computing
the majority, delegations abstaining from voting
shall not be taken into account. |
189 |
7) When the number of abstentions exceeds
half the number of votes cast, the provisions of
No. 121 above shall apply. |
190 |
8) When the counting of the votes is
completed, the chairman of the conference shall
announce the results of the ballot in the
following order:
– number of
delegations entitled to vote;
– number of
delegations absent;
– number of
abstentions;
– number of invalid
ballot papers;
– number of votes
recorded;
– number of votes
constituting the required majority;
– number of votes
secured by each of the candidates, in ascending
order of the number of votes;
– name of the
elected candidate, if any.
|
191 |
9) When, in the first ballot, no candidate
obtains the necessary majority of the votes,
then one or – if required – two further ballots
shall be held after successive intervals of at
least six hours, unless the conference decides
otherwise, from the announcement of the results. |
192 |
10) When, after the third ballot, no
candidate has obtained the necessary majority of
votes, then, after an interval of at least
twelve hours, unless the conference decides
otherwise, from the announcement of the results,
a fourth ballot shall be held in which the two
candidates having the largest number of votes at
the third ballot shall be voted upon. |
193 |
11) If however, after the third ballot, there
is a tie between several candidates so that the
two candidates to be voted upon at the fourth
ballot cannot be selected, then one or, if
necessary, two additional ballots shall first be
held, after successive intervals of at least six
hours, unless the conference decides otherwise,
from the announcement of the results, to decide
between the candidates in question. |
194 |
12) When there is a tie in both the
additional ballots mentioned in No. 193 above,
then the eldest of the candidates still in
contention shall be declared elected.
|
33 Specific rules of procedure for the
election of the members of the Radio Regulations
Board
|
195
PP-06
|
1) The total number of members of the Radio
Regulations Board and the number of seats per
region of the world shall be decided in
accordance with Nos. 63 and 93A of the
Constitution. |
196 |
2) Before proceeding to the vote, each
delegation entitled to vote shall receive: |
197 |
a) a list bearing
the names, in French alphabetical order, of the
candidates, together with the names of the
Member States which have nominated the
candidates, grouped into the regions of the
world; or
|
198 |
b) when ballot
papers are used to hold the elections, a
respective ballot paper bearing the names, in
French alphabetical order, of the candidates,
together with the names of the Member States
which have nominated the candidates, grouped
into the regions of the world.
|
199 |
3) Each delegation shall indicate the names
of the candidates it supports, up to a maximum
of the number of candidates per region whose
election is permitted according to No. 195
above: |
200 |
a) by electronic
means; or
|
201 |
b) when ballot
papers are used to hold the elections, on its
ballot paper by means of an "X" in the box
against each of these names.
|
202 |
4) Ballot papers bearing more than the
permitted number of "X" per region shall be
considered invalid and shall not be counted for
the region or regions concerned. Ballot papers
bearing any mark other than an "X" inside a box,
or bearing any mark whatsoever outside the
boxes, shall be considered invalid and shall not
be counted. |
203 |
5) After the count, a list shall be drawn up
by the secretariat of the candidates in each
region in decreasing order of the number of
votes obtained. This list shall be handed to the
chairman of the conference, after verification
by the tellers in the case that ballot papers
were used to hold the elections. |
204 |
6) The candidates per region receiving the
largest number of votes within the limit of the
number of seats to be filled shall be elected as
members of the Radio Regulations Board. |
205 |
7) When required, a special ballot shall be
held to decide between candidates for the same
region having received an equal number of votes
after an interval of at least six hours, unless
the conference decides otherwise, from the
announcement of the results. |
206 |
8) When there is still a tie between several
candidates for the same region following the
special ballot, the eldest of the candidates
still in contention shall be declared elected.
|
34 Specific rules of procedure for
the election of the Member States of the Council
|
207 |
1) The total number of Member States to be
elected and the number of seats per region of
the world shall be decided in accordance with
No. 61 of the Constitution and No. 50A of the
Convention. |
208 |
2) Before proceeding to the vote, each
delegation entitled to vote shall receive: |
209 |
a) a list bearing
the names, in French alphabetical order, of the
Member States which are candidates, grouped into
the regions of the world; or
|
210 |
b) when ballot
papers are used to hold the elections, a single
ballot paper bearing the names, in French
alphabetical order, of the Member States which
are candidates, grouped into the regions of the
world.
|
211 |
3) Each delegation shall indicate the names
of the Member States it supports, but not more
Member States per region than the number of
countries whose election is permitted according
to No. 207 above: |
212 |
a) by electronic
means; or
|
213 |
b) when ballot
papers are used to hold the elections, on its
ballot paper by means of an "X" in the box
against each of these names.
|
214 |
4) Ballot papers bearing more than the
maximum permitted number of "X" per region shall
be considered as invalid and shall not be
counted for the region or regions concerned.
Ballot papers bearing any mark other than an "X"
inside a box, or bearing any mark whatsoever
outside the boxes, shall be considered invalid
and shall not be counted. |
215 |
5) After the count, a list shall be drawn up
by the secretariat of candidate Member States in
each region in decreasing order of the number of
votes obtained. This list shall be handed to the
chairman of the conference, after verification
by the tellers in the case that ballot papers
were used to hold the elections. |
216 |
6) Those Member States which obtain the
highest number of votes among the candidates
from their region, within the limit of the
number of seats to be filled for that region,
shall be elected to the Council. |
217 |
7) If, for any region, several Member States
tie for the last seat or seats, then a special
ballot shall be held, after an interval of at
least six hours, unless the conference decides
otherwise, from the announcement of the results,
to decide between the candidates. |
218 |
8) When there is a tie after the special
ballot, the Chairman of the conference shall
draw lots to determine the Member State(s) which
shall be declared elected. |
CHAPTER IV -
Proposal, Adoption and Entry into Force of Amendments to
These General Rules
219 |
1 Any Member State may propose, at a
plenipotentiary conference, any amendment to
these General Rules. Amendments proposed must be
submitted in conformity with the relevant
provisions of Chapter I above. |
220 |
2 The quorum required for the examination of
any proposed amendment to these General Rules
shall be as indicated in Section 20.1 above. |
221 |
3 In order to be adopted, any proposed
amendment must be approved at a plenary meeting
by more than half of the delegations accredited
to the plenipotentiary conference which have the
right to vote. |
222 |
4 Unless otherwise decided by the
plenipotentiary conference itself by a decision
adopted by a two-thirds majority of the
delegations accredited to the plenipotentiary
conference which have the right to vote,
amendments to these General Rules adopted in
accordance with the provisions of this chapter
shall enter into force, for all conferences,
assemblies and meetings of the Union, on the
date of signature of the final acts of the
plenipotentiary conference which adopted them. |
Done at Geneva, 22 December
1992
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